VDFP Agency Access Control Policy

Background: In an effort to increase the safety and security of VDFP Staff, the Commonwealth, property, and the interest of stakeholders, VDFP has implemented an access control policy that is expected to be followed by all employees, guests, and visitors. This policy will apply to all VDFP owned and leased facilities.

Policy: Only VDFP employees and authorized persons are permitted access into VDFP facilities. Each VDFP facility will have a formal method of controlling access. VDFP shall deny access to its premises to anyone who poses a threat or detriment to the safety and security of its employees, visitors, and/ or property.

Employee Access: VDFP employee access badges will allow employees the ability to open specific doors during a designated time frame based on their location and employee classification.

Contractor Access: VDFP periodically uses contractors to provide service delivery or for specialized services. These contractors will have access to VDFP facilities at designated times during their contract period.

Adjunct Employees:  VDFP part-time teaching staff (Adjunct Employees) will be issued an identification card to be used when conducting VDFP business only. The VDFP Adjunct Card will not grant the Adjunct employee access to any facility. All VDFP Adjunct employees must follow the Visitor Access procedure listed in this policy.

Visitor Access: Visitors entering a VDFP facility must be escorted by a VDFP staff member at all times. Visitors must sign the visitor log in the main lobby and be issued a VDFP visitor name tag to be worn at all times while on site. Visitor name tags should be returned to the VDFP receptionist at the conclusion of each visit. Employees escorting visitors are required to ensure that the visitor follows all policies and procedures set forth by VDFP.

Large Training Event/ Meetings: VDFP facilities are routinely used by external customers to host training events and meetings. Whenever a VDFP training room is being scheduled, the scheduling party shall pre-submit the names of those attending to the VDFP receptionist.

Exemptions: Visitor Escorts– Some situations will allow for unescorted visitors to common access areas. Examples of this include visitors that are attending training programs at a VDFP facility.